How to Save Outlook Emails to External Hard Drive

Summary: In this blog, we will discuss the how to save Outlook emails to external hard drive manually. We will also explore Yota PST Converter Tool, an effective software that can easily download Outlook emails to hard drive. Download the software from the button below:

MS Outlook has been a great platform for sending and receiving emails for personal and business purposes. Also, it offers several features that will just make the communication process a lot easier in comparison to other email clients. You can easily store emails, contacts, attachments, notes, tasks, etc. in MS Outlook. But, imagine a situation where you have lost your emails and your whole business depends on those emails. So, to avoid this horrible situation, you must have the backup of your emails. In this bog, we will tell you how to save Outlook emails to external hard drive. 

Need for saving Outlook emails to Hard Drive with Attachments 

There are many situations where a user can lose his emails. Some of them are: 

  • Corruption 
  • Limited Space 
  • Virus Attack  
  • Hard Disk Corruption 
  • Accidental Deletion, and many more 

In all the above situation, you may lose your data permanently. Here we will see how to save Outlook emails to hard drive with manual methods as well as an automated solution designed for it. 

The Quick Solution 

Try PST Converter Tool, an automated tool for quickly saving Outlook emails, contacts, calendar, notes, attachments, and more to external hard drive. 

Ways to Save Outlook PST emails to Hard Disk 

In general, there are two methods that can be used to download emails from Outlook to hard drive. Manual method requires some technical expertise and lots of efforts to export mailboxes. 

Method 1: Using PST Converter Wizard 

The best way to save Outlook emails to external hard drive is to convert Outlook files to another format. This will allow you to access your backup files across multiple platforms so that if one platform becomes inaccessible for some reason, you can access your emails from other application. Let’s try it out with the most preferred third-party tool namely PST Converter.  

Steps to Save Outlook emails to External Hard Drive are as follows: 

Step 1. Download and run Outlook Converter Tool in your PC. 

Step 2. Add PST emails to the software panel. 

Step 3. Choose the file format in which you want to save the emails. 

Step 4. Set the destination path or select the hard drive in which you want to transfer the files and hit Export button. 

This is how you can easily convert and save Outlook emails into other format. 

2nd Method: Export PST emails to a local drive Manually 

Open MS Outlook and Login>> Click on File >> Open and Export option, then click “Import / Export”. 

Then choose “Export to file” in the Import and Export wizard and click Next 

Now click on Outlook Data File (.pst) and then click “Next” >> Select Inbox as the folder you want to export and choose the appropriate folder. Click next ” 

If you want to backup Outlook to an external hard drive, connect the external hard drive to your PC. Click “Cancel” if a dialog box opens on the screen. 

Now, click on the Browse option and select the external drive from the given list and then create a name for your backup file. Click OK “. 

Finally, click on the “Finish” button 

If you want to protect the messages, enter a password during the action and click “OK”. Otherwise click on “Cancel”. 

Limitations of Using this method 

MS Outlook installation is necessary 

It does not support all types of data export 

Long and complex procedure 


We have explained how to save Outlook emails to external hard drive. We have discussed how you could do it with manual method and with an automated method. In the automated method, we converted the Outlook emails and then saved it to an external hard drive so that we can also have the backup in a different format. You can try this tool for free by downloading its demo version and see how it can work for you! 

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